Admin and Communication Assistant

Number of Hours: Full Time

Job Description:

Kurumbuka Leadership Solutions (Kurumbuka) uses a Christ-centered approach to develop, connect, and equip emerging and executive African leaders who have the passion and vision to transform their institutions, organizations, and communities. As the Admin and Communication Assistant, you will carry out administrative and communication tasks that will ensure that the Kigali office and any related programs run smoothly.

Anticipated Start Date: 30 May 2022

Reporting to: Rwanda Country Director

Working Closely with: Finance and Operations Senior Manager, Emerging Leaders Program Director, Executive Leaders Program Director, Marketing Coordinator

Responsibilities:

Programmatic Operations & Student Affairs

• Participate in the program recruitment and promotion process

• Organize and administer student records, registration data, regular evaluations, and graduation functions (including transcripts and evaluations)

• Ensure that facilitators, mentors, and students are provided with the learning materials, tools, equipment, devices, and resources necessary for optimal learning

• Prepare classrooms and ensure the learning environment is suitable for high-quality teaching and learning

• Support the timely collection of student assignments and projects

• Provide required support to students for their fieldwork and research success

• Provide the Operations Team with logistical and practical assistance in the preparation and delivery of programs

• Perform other duties as required or assigned

Administration

• Support the preparation and execution of events

• Maintain a highly organized physical and digital filing system

• Write relevant correspondences in close collaboration with your supervisor

• Collaborate with the Operations Team in securing visas for international students and staff, as required

• Track tuition payments and follow-up as required

• Regularly update the asset registry

• Assist in the legal registration and ALI accreditation processes

• Perform other duties as required or assigned

Communications

• Collaborate with Program Directors to provide impact stories, other written content, and photos of our work

• Support the Communications Team in Canada in collecting impact stories, photographs, and video footage of KURUMBUKA events

• Assist in the creation of program reports

• Sustain communication with students, ALI Fellows, KURUMBUKA Staff, and other stakeholders

• Work with the Marketing Coordinator to ensure that our social media pages and website are updated and contextually relevant

• Support the Digital Production process and Digital Products marketing strategy

• Perform other duties as required or assigned

Requirements:

• Passion for the mission, vision, and values of Kurumbuka

• Bachelor’s degree, preferably in Public Administration, Communication, Social Sciences, Marketing or another related field.

• At least two years of related experience

• A personal commitment to the Lordship of Jesus Christ

• Strong in character

Expected Experience and Skills:

• Strong computer skills.

• Proficiency in spoken and written English and Kinyarwanda languages. Knowledge of French and Swahili are a bonus

• Creative ability to tell compelling stories to diverse audiences

• Ability to function cross-culturally as part of a wider team

• Willingness and ability to adapt to new situations

• Ability to work well with deadlines

How to Apply:

• Download the application form here and email the completed form and the following scanned documents to admin@kurumbuka.org (CC: alain@kurumbuka.org)

  • A full Curriculum Vitae (CV) with relevant certificates (notified certificates will be required if a candidate is selected, prior to signing a contract)

  • A copy of your Identity Card

  • A cover letter explaining why you are interested in this position and why you are a suitable candidate (max 1 A4 page – longer letters may  be disregarded)

  • A statement of faith*

  • A signed reference letter from your regular place of worship (church)

*A statement of faith should describe your Christian faith, your local church involvement, and how you see this as relevant to your involvement with Kurumbuka Leadership Solutions

Closing date for applications: April 24, 2022

Provisional date for interviews: The week of April 25, 2022**

**All applicants will be sent an acknowledgment of their application. Only shortlisted candidates will be called for the interview.

Additional Information:

After the interview has taken place and before signing a contract, the successful candidate will submit the following documents:

• A Police Clearance document

• Notified academic qualification papers and relevant certificates